Payroll Administrator

Job ID
# of Openings


Job Title: Payroll Administrator

Department: Accounting

Reports To:  Controller

FLSA Status: Non-Exempt

Job Code: Admin II


Summary The Payroll Administrator is responsible for processing payroll for all employees, managing reporting associated with payroll and maintaining compensation records and arrangements.



Essential Duties 


Include the following. Other duties may be assigned.


Processes monthly and semi-monthly payroll. Maintains payroll files.


Prepares and enters all benefit, payroll and 401k journal entries.


Reconciles 941s quarterly and annually.


Prepares and processes all quarterly and year-end reporting including local income taxes, W2s and individual state requirements.


Understands all compensation arrangements. Maintains all producer contracts. Follows up on all compensation transitions in a timely manner.


Works with the Human Resources Department to assure the accuracy of payroll.


Performs accounting functions as directed, including, but not limited to, preparing bank reconciliations, direct bill input and reconciliation, and preparing monthly Producer summaries.


Follows company procedures with respect to all essential duties and responsibilities of the job.


Supervisory Responsibilities                                                

This job has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience                                               

Degree in accounting from college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.


Must have FPC designation.


Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25

pounds. Specific vision abilities required by this job include depth perception and ability to adjust focus.


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