Accounting Assistant

Job ID
# of Openings


Job Title: Accounting Assistant

Department: Accounting

Reports To:   or Controller

FLSA Status: Non-exempt

Job Code: Admin I


Summary: Assists and provides backup accounting support with company payables, direct bill production and general administrative functions within the accounting department. Primarily responsible for (1) processing carrier payable checks (2) posting direct bill production and (3) assisting team members with various administrative duties


Essential Duties

Include the following, other duties may be assigned.


Reconciles insurance carrier statements to internal accounting records; identifies discrepancies between the two.   Researches and resolves billing discrepancies with internal customer service representatives or contacts at the insurance company. Processes carrier payable checks within required due dates, ensuring funds are not advanced to the carriers until Agency has been paid first without proper approval.


Data entry of direct bill production into accounting system according to company procedures.


Compiles and sorts documents, such as invoices and checks, and routes invoices to the appropriate individual for review and approval and processing. Assists with the filing of accounting support documentation in a timely manner.  


Prepares monthly close journal entries for various outside agencies for their data migration.


Assists with month end close.


Follows company procedures with respect to all essential duties and responsibilities of the job.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Education and/or Experience                                               

One year related experience and/or training.


Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include depth perception and ability to adjust focus.


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